Cut the Chaos. Empower Every Budget Owner and team

Without CloudBalance

With CloudBalance

Close Your Books Faster with End-to-End Automation - Save Time & Same Money

Submit, approve, reconcile, and pay — all in one smart platform that streamlines company-wide spending.

Automated Expense Reports

Turn receipts into reports — automatically and accurately

No more chasing employees or correcting errors. With built-in automation, smart rules, and real-time tracking via mobile and web, your expense reports write themselves.

Smart Policy Enforcement

Every swipe stays within policy — by design

Auto-apply your expense policies to every transaction. Control card limits, approval flows, and prevent out-of-policy spend — before it happens.

AI-Powered Bulk Review

Review only what really needs your attention

With intelligent suggestions, pre-filled fields, and smart categorization, your finance team only touches exceptions — not every line item.

Keep waiting times down and employee satisfaction high

Effortless, Instant Reimbursements

Send reimbursements directly to employee bank accounts — faster, simpler, and error-free.

Approve reimbursement requests instantly, from anywhere
Save hours with bulk reimbursements
Seamlessly reconcile all payments with other finance tools

Coming soon

Reimburse employees anywhere — fast and at a low cost

160+

countries

50+

currencies

5x

savings on transfer costs

All-in-one platform

Consolidate all your spend in one place

Manage employee expenses alongside all other company spend. With Payhawk you get complete control over your policies, workflows, and payments in a single platform.

Corporate cards

Out-of-pocket reimbursements

Travel expenses

Accounts payable

Purchase orders

Subscription tracking

Our expense management process at a glance

Automated receipt chasing starts with a swipe of your Payhawk card. For reimbursements, you can make attaching a receipt to requests mandatory.

Expenses are automatically sent to the right person for approval, thanks to unique approval workflows per expense type. No more approval delays during holiday seasons, thanks to out-of-office delegation of approvals.

Reimbursements are paid from the platform straight to your employees’ bank accounts. You enjoy a seamless experience and effortless reconciliation.

FAQ

CloudBalance automates the entire expense lifecycle—submission, approval, tracking, and reimbursement. Employees upload bills, managers approve instantly, and finance teams get real-time visibility into spending.

It reduces manual work, prevents reimbursement delays, and eliminates errors. CloudBalance also improves policy compliance and gives businesses full visibility into where money is being spent.

Expense management focuses on employee reimbursements and operational expenses. Spend management covers a larger spectrum—including vendor payments, procurement, budgets, and cashflow optimization.

CloudBalance auto-extracts bill details, categorizes expenses, and sends them for instant approvals. It then syncs with finance systems for quick payouts and audit-ready records.

You can track travel, meals, office purchases, utility bills, subscriptions, fuel, petty cash, vendor bills, and any custom expense type configured for your business.

CloudBalance applies policy rules automatically—limits, categories, receipts, approval flows—and flags violations instantly. This reduces fraud and ensures consistent enforcement.

Yes, CloudBalance integrates seamlessly with Tally, Zoho Books, QuickBooks, SAP, and other ERP/accounting systems. All expenses sync automatically for smooth bookkeeping and reconciliation.